Privacy Policy

Newman Ink Ltd
Last updated: 5/2/26

This Privacy Policy explains how Newman Ink Ltd (“we”, “us”, “our”) collects, uses and protects your personal data when you:

• Visit our website (www.newmanink.co.uk)

• Book or receive tattoo or piercing services

• Contact us by email, phone, social media or forms

• Submit enquiries or subscribe to marketing

This policy should be read alongside our Terms & Conditions, Consent Forms and Studio Policies.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are (Data Controller)

Business name: Newman Ink Ltd
Industry: Tattoo & Piercing Studio
Location: United Kingdom
Website: www.newmanink.co.uk
Email: info.newmanink@gmail.com

Newman Ink Ltd is the data controller responsible for your personal data.

2. Our Commitment To Your Privacy

We take your privacy seriously and are committed to protecting your personal data.
We process only the data necessary to:

• Provide safe tattoo & piercing services

• Operate our website and bookings

• Comply with UK legal and safety obligations

• Protect our business and clients

We undertake to keep your data confidential and secure.

3. Age Restrictions & Legal Compliance

Our services are age restricted.

To comply with UK law:

• Tattooing under 18 is illegal (Tattooing of Minors Act 1969)

• Some piercings require age verification or parental consent

We may collect:

• Date of birth

• Photo ID

• Parent/guardian details (where required)

We retain verification records where necessary for legal protection and insurance.

4. Personal Information We Collect

A. Information You Provide

We may collect:

• Name and surname

• Date of birth

• Address (if required for legal forms)

• Email address

• Phone number

• Social media handles (if messaging us)

• Booking details

• Payment information or deposit confirmation

• Emergency contact details

• Medical or health information relevant to procedures

• Consent and waiver forms

• Tattoo/piercing references or images

You may visit our website without providing personal data, but some features may not function (such as contact forms or bookings).

B. Sensitive (Special Category) Data

For safety reasons we may collect:

• Allergies

• Medical conditions

• Skin conditions

• Blood-borne illness disclosures (if voluntarily provided)

This information is collected only where necessary for safe treatment and handled confidentially.

C. Automatically Collected Website Information (“Device Information”)

When you visit our website we automatically collect certain information:

• IP address

• Browser type and version

• Device type

• Time zone

• Cookies installed on your device

• Pages visited

• Time spent on pages

• Referral websites or search terms

• Interaction with website content

This data helps us:

• Improve website performance

• Monitor usage

• Prevent misuse or fraud

• Generate anonymous statistics

This information does not usually identify you personally.

5. Why We Process Your Data

We process your personal data to:

A. Provide Services

• Manage appointments and bookings

• Deliver tattoo and piercing services

• Maintain consent and health records

• Contact you about appointments

• Process payments and deposits

B. Legal & Safety

• Verify age and identity

• Comply with health & safety law

• Maintain insurance records

• Defend against legal claims

• Prevent fraud or misuse

C. Website & Business Improvement

• Monitor website usage

• Prevent abuse or security threats

• Improve services and user experience

D. Marketing (only with consent)

• Send offers or updates

• Share news or promotions

You may opt out of marketing anytime.

We process only the minimum data necessary.

6. Legal Basis For Processing

Under UK GDPR we rely on:

• Contractual necessity (providing booked services)

• Legal obligations (health, safety, age verification)

• Legitimate interests (running and protecting our business)

• Consent (marketing & optional photos)

• Vital interests (client safety)

Sensitive health data is processed only with consent and safety necessity.

7. Photographs & Portfolio Use

We may take photos of tattoos or piercings for:

• Portfolio

• Website

• Social media

• Marketing

Photos are used only with your consent.
You can withdraw consent at any time.

We will not tag or identify you without permission.

8. Sharing Your Data

We do not sell your personal data.

We may share data only when necessary with:

• Payment providers

• Booking systems

• Accountants or legal professionals

• Insurance providers

• Regulators or law enforcement if legally required

All third parties must comply with UK data protection law.

9. International Data Transfers

Some service providers (e.g. email, cloud storage, analytics, payment processors) may store data outside the UK/EEA, including the United States or Canada.

Where this occurs, we ensure appropriate safeguards are in place to protect your data in accordance with UK GDPR.

10. Data Retention

We keep personal data only as long as necessary:

• Consent & procedure records: up to 6 years

• Financial records: 6 years (HMRC requirement)

• Enquiries: up to 12 months

• Marketing data: until consent withdrawn

Data is securely deleted when no longer required.

11. Cookies

Our website may use cookies to:

• Improve website experience

• Analyse traffic

• Monitor performance

You can disable cookies through your browser settings.

A cookie banner may appear on first visit.

12. Links To Other Websites

Our website may contain links to external websites.
We are not responsible for the privacy practices of other websites and encourage you to read their privacy policies.

13. Data Security

We store data securely and use:

• Password-protected systems

• Secure servers

• Restricted staff access

• Secure storage for consent forms

• Administrative, technical and physical safeguards

While we take reasonable steps to protect your data, no online transmission can be guaranteed 100% secure.

14. Legal Disclosure

We may disclose personal data if required to:

• Comply with legal obligations

• Respond to lawful requests

• Protect our legal rights

• Protect client or public safety

• Prevent fraud or crime

15. Your Rights Under UK GDPR

You have the right to:

• Be informed about your data

• Access your personal data

• Correct inaccurate data

• Request erasure (where legally possible)

• Restrict processing

• Data portability

• Object to processing

• Rights related to automated decision making

To exercise any rights, contact us at:
info.newmanink@gmail.com

We may request ID before releasing data.

16. ICO (Regulator)

If you are unhappy with how we handle your data:

Information Commissioner’s Office
www.ico.org.uk
0303 123 1113

We would appreciate the opportunity to resolve concerns first.

17. Changes To This Policy

We may update this Privacy Policy at any time to reflect legal or operational changes.
The latest version will always appear on our website.

18. Contact

Newman Ink Ltd
Email: info.newmanink@gmail.com